Consider all the lives saved over the many years as a result of Stanford's innovation in the medical field. Imagine a world without the internet and social platforms. Did you know Stanford pioneered the procedure for organ transplants and also created the first website in the United States? All these advances and more, are a direct result of Stanford University's prominent faculty, researchers and alumni, who have revolutionized the way we live and enriched the world. Supporting this mission is Stanford's dedicated 16,000 staff, who come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere.
In a highly complex and constantly changing backdrop, Financial Management Services is responsible for creating an environment which promotes innovative and sound business policies and practices that balance controls, compliance, and customer service. The organization consists of approximately 200 professionals, responsible for a broad range of financial activities, including Financial Accounting and Reporting, Payroll, Procurement Services, and Tax Compliance.
JOB PURPOSE:
The Accounting Associate will have responsibility for a range of general accounting and compliance activities in support of payroll state tax compliance. This role introduces several key financial processes that support the university, serving as a springboard to begin learning about our diverse and unique financial structure. Specific tasks will include payroll state tax administration, comprised of individual tax setups, remittances, reporting and filings. In addition, this role will manage the university's non-standard fellowship payment process. This role requires an understanding of the complex underlying principles of state payroll tax compliance, payroll compliance rules and generally accepted accounting principles, including the applicable systems, and the ability to apply those principles in carrying out projects and completing work. The position also uses query and analytical tools (e.g. OBIEE and Excel) to perform financial analysis.
As part of the Financial Management Services team, you will be integral to our mission of leading and managing the financial activities of the University. Within our culture of collaboration, you will be encouraged to refine and streamline processes, shaping the direction of this position and enhancing your opportunities for skill development.
YOUR RESPONSIBILITIES WILL INCLUDE*:
Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
Review and prepare transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations, and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
Respond to transactional inquiries from client groups.
May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
May establish accounts in financial systems; prepare invoices.
Participate in new initiatives, as needed such as user testing.
Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.
* - Other duties may also be assigned
TO BE SUCCESSFUL IN THIS POSITION, YOU WILL BRING:
Education & Experience:
High School diploma or equivalent and two years' work experience.
Knowledge, Skills and Abilities:
Knowledge of basic accounting procedures.
Ability to operate computerized office applications and accounting systems.
Ability to clearly and effectively communicate information to internal audiences and client groups.
Certifications and Licenses:
None
IN ADDITION, PREFERRED REQUIREMENTS INCLUDE:
Experience working in a University environment, preferably with financial information systems.
Intermediate proficiency in business applications, such as Microsoft Office; Intermediate Excel skills.
Demonstrated knowledge of, and experience with, ERP systems, preferably PeopleSoft or Oracle, with proven ability to apply knowledge to understand new systems and processes.
Attention to detail, accuracy, and the ability to prioritize multiple tasks to meet deadlines and customer service response standards.
Strong customer-oriented approach to managing work.
PHYSICAL REQUIREMENTS:
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
HOW TO APPLY:
We invite you to apply for this position by clicking on the "Apply Online" link. Please submit an online application, resume, and cover letter.
WHY STANFORD IS FOR YOU:
We provide market competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our unique perks align with what matters to you:
Freedom to grow. As one of the greatest intellectual hubs in the world, take advantage of development programs, tuition reimbursement plus $800 you receive annually towards skill-building classes, or audit a Stanford course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues.
A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall or participate in one of hundreds of health or fitness classes.
Discovery and fun. Stroll through historic sculptures, trails, and museums. Create an avatar and participate in virtual reality adventures or join one with fellow staff on Stanford vacations!
Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computing, cell phones, outdoor recreation, travel, entertainment, and more!
We pride ourselves in being a culture that encourages and empowers you.
*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
